Boudoir Gallery Expiration Policy: Invites, Retention, and Archiving

An invite-expiry policy limits how long that invite remains valid. It does not delete a studio gallery or invalidate other valid access methods.

State invite expiry, invite revocation, and the studio's separate gallery-deletion date.

Treat proofs and finals as separate delivery phases. Framekeep final status controls per-asset download eligibility.

Use a downloads-off proofing gallery and the gallery's published Finals when unfinished files must remain unavailable.

• Proofing gallery: downloads disabled, favorites enabled, and a short invite window.
• Published Finals: selected images only, final-only downloads enabled, and a stated retention policy.
• Clear naming: “Proofs” vs “Finals” in the gallery title and message.
• One path to reopen access: a single contact method and a standard process.

A policy only works if you can follow it every time. Pick time windows that match your seasonality, your editing cadence, and your support capacity.

Record the dates in the studio workflow and repeat them in the delivery message.

• Proofs: choose invite expiry from the studio's selection schedule.
• Finals: choose a deletion date from the contract and storage policy.
• Reactivation: document whether it is available and how long it takes.
• Extensions: state who can approve one and how it is recorded.

Explain which invite expires, when the studio deletes the gallery, and how the client can request a change.

Put the summary in the delivery message and the full terms in the studio policy.

• Lead with safety: “This gallery is private and time-limited by design.”
• Give an action: “Download finals before the date below.”
• Offer control: “If you need more time, reply and we will extend access.”
• Avoid urgency language that feels punitive.

Expiration matters even when the client is careful. Phones get replaced, laptops get shared, and emails get searched years later.

A time-limited invite narrows its validity window, but a screenshot or previously downloaded file remains outside that control.

Treat expiration like part of your delivery workflow. A short checklist keeps it simple for your team and predictable for your clients.

• Set the proof deadline and mention it at delivery.
• Send one reminder before the deadline (not multiple).
• Deliver finals with a clear download note and retention window.
• Archive the project and document any extension requests.

For bridal boudoir and gifting workflows, issue partner access only after the client requests it.

Calculate proof-invite expiry and production deadlines backward from the gift date.

Some clients will want long-term access, and that is OK if it fits your business model. The key is making the decision intentional instead of accidental.

If you offer long-term hosting, define what “long-term” means and what happens if a link is compromised.