Private Boudoir Client Galleries: Proofing to Final Delivery

Decide who should open the gallery before you add client images. Use a studio PIN when one shared code is enough. Use an invite when you need to revoke one person's access or set an expiration date.

Open the finished link in a signed-out browser. This catches a missing gate before the client does. It also shows you exactly what the client will see on a phone or computer.

• Confirm that the gate appears before any image loads.
• Check the client name, gallery title, studio logo, and theme.
• Test the invite expiration or PIN on a second device.
• Tell the client that anyone they authorize can still forward access or take a screenshot.

Proofs help a client choose; finals are the finished files you intend to deliver. Don't make the client guess which is which.

Keep downloads off while the client marks favorites. After retouching, mark only the delivery files Final and check the set before you enable downloads.

• Upload proofs and add a watermark when the job calls for one.
• Send a selection deadline with the private link.
• Confirm the favorite list before retouching starts.
• Publish the finished files as Finals, then test one download.

The delivery email should answer the client's immediate questions without making them hunt through a policy page. Write it before you publish the gallery so a missing setting becomes obvious.

Try this: ‘Hi [name], your private proofs are ready at [link]; use [PIN or invite] and mark your favorites by [date]. Downloads stay off until I publish the finished files. [The invite expires / the gallery archives] on [date]. Reply here if you need help.’

• Replace every bracket before sending.
• Name a calendar date instead of saying ‘soon.’
• Say whether the link opens proofs or finished files.
• Keep contract terms in the contract; link to them when needed.

A bridal gift date leaves no room for a vague turnaround promise. Work backward from the handoff, wedding, or album deadline. Leave time for the client to choose, for you to retouch, and for the lab to produce anything physical.

Use your actual editing capacity. Write down the fixed deadline, subtract product and shipping time, reserve the retouching window, and tell the client what happens when selections arrive late. A rushed promise doesn't become safer because the gallery link is private.

Send the first link to the client unless they ask for another viewer. If they want to share later, create a separate invite that you can expire or revoke without changing the client's access.

Ask the client to open the gallery on a private device and close the tab when finished. Browser history, saved passwords, notification previews, forwarding, and screenshots sit outside the gallery's access controls.

An expired invite blocks that invite. An archived gallery changes the studio workflow. Deletion removes the gallery. Write the policy with the exact action and date so the client knows what to expect.

Framekeep archives studio galleries after 14 days. State the invite expiration, archive date, permanent-deletion policy, and last day for approved downloads.

Track late favorites, access questions, corrected files, and missed closing dates. Those patterns tell you what to fix in the next handoff.