Empowerment Session Proofing: A Calm, Consent-Forward Workflow

Ask the client which access, sharing, and selection choices should carry into proofing.

State who may view the gallery, what a favorite records, and what happens after the list is complete.

Keep the process simple: view, favorite, submit. Avoid anything that feels like public feedback or social interaction.

• Favorites enabled, comments optional or hidden.
• One clear deadline with a single reminder.
• No account creation required if possible.
• A short note that explains what happens after favorites are submitted.

Keep final-only downloads off during proofing and use a watermark only when the studio needs a visible proof label.

Test that the watermark still lets the client evaluate the image. It cannot prevent screen capture.

In the delivery message, name the selected access method and its forwarding limits.

State that a separate partner invite is optional and can be added later.

Set the favorites deadline at delivery and choose a reminder schedule the studio can apply consistently.

If an invite expires or the studio plans to delete the gallery, say so clearly in advance and explain the reactivation policy.

• Deliver proofs within a stated window so the experience stays fresh.
• Send one reminder before the favorites deadline.
• Explain the archive policy in plain language.
• Offer an easy way to ask questions or request changes.

Mark retouched deliverables Final, verify every intended asset is marked Final, then enable the gallery-level final-download setting.

The delivery note should explain how to save files and how to request an invite or access change.

Before proofing, send a note that explains favorites, the selected access settings, and how to ask for help.

State that final-only downloads are off in the proofing gallery and that delivered finals will arrive separately.

• Explain how to favorite images and submit selections.
• Clarify which PIN or invite is enabled and that the proofing gallery's downloads are off.
• Share a single support contact so questions stay simple.

Clients may request small adjustments after proofing. Create a simple, private way to submit notes without public comments or group feedback.

Limit revisions to a defined scope and keep communication kind and clear so the process feels supportive, not transactional.

• Ask for notes in a single message or short form.
• Confirm what is included before you start retouching.
• Deliver a small preview if the changes are significant.